Things to Consider in Pre-Accounting

Regardless of whether it is a small or large business, it should be known that pre-accounting is a subject that requires a lot of attention. It is possible to make some mistakes in pre-accounting using traditional methods. Therefore, by using advanced pre-accounting programs; pre-accounting can be kept more safely and efficiently. However, it is necessary to know the way and method to be followed. We have compiled the most important information on how pre-accounting should be kept!

How is front accounting…

1. All invoices or delivery notes of the products or services received by the enterprise from suppliers must be kept. These need to be both entered into the pre-accounting program and filed.
2. If payments to be made to vendors or suppliers are made by check, EFT or cash, the documents related to the payment must be obtained and kept.
3. Receipts and invoices need to be checked. Comparison of invoice and delivery note is an issue that cannot be skipped. Or, the incoming delivery note and the order placed should be checked.
4. Services or goods should be checked upon receipt, and any faulty, defective or missing parts should be recorded and delivered to the accounting unit with authorized signatures.
5. It may be possible to return the product or service produced by the business for any reason. The processes related to such issues should be followed and a list of payments to be made should be kept.
6. Invoices for procured fixtures and related documents such as warranty agreements must be filed.
7. A list of expenditures and expenses for the business should be made. It is important that these are stored in the relevant accounting program or in simpler programs such as Excel, or even backed up.
8. After the monthly salary payments, payroll and payroll documents related to the personnel must be received from the accounting department.
9. Attention should be paid to signing the permission document and permission book minutes related to the personnel. It is important to follow up the petition and signature procedures of the personnel going on leave.
10. If the reports received by the employee need to be documented and delivered to accounting, care should be taken to ensure delivery.
11. Information such as employees’ personal information, contracts, leave notifications, working hours, departure documents should be kept in order.
12. Official documents or documents that fall within this scope should be kept and those that will also concern accounting should be delivered to the relevant department.
13. Documents from banks and public institutions must be stamped with the date of receipt. It is important that this so-called notification is never omitted. It should be ensured that the received document is also sent to the general ledger.
14. Payments to be made on behalf of the enterprise must also be made without documentary evidence. The payment must be documented and, if necessary, information must be obtained from the authorized person before the payment is made.
15. Phone numbers and names of people coming from institutions such as audits and banks need to be collected. Care should also be taken to report these to the relevant department.
16. It should be ensured that the relevant department in the general ledger is aware of all transactions related to the current account. A copy of the transactions here can be sent to the relevant persons.
17. Information and documents from banks should also be shared with the general accounting unit.
18. Care should be taken to make copies of the documents to be sent to public institutions or organizations such as banks on behalf of the enterprise and to file them.
19. It is important to keep the documents kept by the pre-accounting, which is important for the company, in quality files. Good storage conditions are also important.
20. It is necessary to keep notes on the fixtures and fittings in the company and who is in possession of them.
21. Care should be taken to store the passwords set by the company for software that refers to information technologies such as servers.
22. Any loss, breakage or other problems with fixtures should be recorded and any additional costs should be written down.
23. Invoices need to be tracked and invoices that do not arrive on time need to be reported. Care should be taken to communicate with the accounting department about the receipt of invoices that arrive late but not early.
24. In order to record the communication with the accounting department, it is necessary to use the internal communication unit. Speeches can be printed out and filed.